Interested candidates should send a copy of their resume to jobs@saintagnesparish.org.

JOB DESCRIPTION
JOB TITLE:                          Administrative Assistant    
                                   
JOB CLASSIFICATION:        Exempt – Full-time (hours)   
 
DEPARTMENT:                     Religious Education
 
REPORTS TO:                      Director of Religious Education

 
Normal Work Days/Hours
40 hours with some evenings and weekends required. PREP classes run on Tuesday and Wednesday
evenings for 30 weeks. Additionally, certain times during the year it would be required to work on
evenings and weekends for retreats and Sacrament rehearsals and reception. On these occasions the work
week would be flexible to not 40 hours worked per week. All schedule changes are planned in
advance with ample notification.
 
Summary
The role of the Administrative Assistant is to provide support to the director/coordinator of the Parish Religious Education Ministry and to Parish families. This ministry serves the faith formation needs for children, youth and adults of the parish except for Baptism and Marriage preparation.
Principal Duties and Responsibilities:

• Maintain and update information in our Parish Data System and sacramental registers.
• Maintain and teacher/Catechists Files to insure up-to-date certifications, training and background paperwork.
• Prepare weekly reconciliation of payments received.
• Prepare for, set-up and assist with PREP/CCD nights.
• Coordinate scheduling of Catechists and other volunteers for various religious education programs.
• Provide Sacramental Support by assisting with registrations & fee collections for First Reconciliation, First Holy Communion and Confirmation and maintaining sacramental records.
• Maintaining sacramental records.
• Assist with Retreats, parent meetings and the reception of Sacraments.
• Various reporting.

 
Knowledge, Skills and Abilities:
The Administrative Assistant should possess interpersonal and communication skills. The ideal candidate  is an enthusiastic, well-mannered individual who is sensitive to the needs of others while maintaining the integrity of not only this office and parish but, the practice of the Catholic Faith.
 

• Previous experience with databases (PDS preferred.)
• Bi-lingual – Spanish preferred.
• To multitask in a fast-paced environment.
• Proficient in Microsoft Office.
• Excellent Language and communication skills required.
• Must be sensitive and respectful to Catholic doctrine, practicing Catholic helpful.
• Able to provide required up to date State and Arch-diocesan required clearances such as, Mandatory Reporter, Criminal Background check, Safe environment training technology addendum and any other future needed clearances and made necessary through the Parish, Arch-diocese of State.
• Able to manage repetitive task with little to no supervision

 
Education
            College Degree preferred.  
 
Experience
            Previous experience in a related field.
 
Physical Requirements
            Able to self-ambulate up and down stairs and lift up to 25lbs.